Plainfield International Festival doing business as
Hendricks County International Festival
Exhibitor Guidelines
CANCELLATION: Exhibitor payments are non-refundable. Should Plainfield
International Festival (PIF) find it necessary to cancel; PIF agrees to refund all monies paid by
the exhibitor within 30 days of such cancellation.
EXHIBIT HOURS AND INFORMATION: Exhibitors are expected to remain open during the
hours of 11am to 3pm of the festival and manned at all times. Schedule of events indicating set
up, breakdown, and check-in times will be sent with confirmation of your booth space no later
than 30 days prior to the festival.
BOOTH SPACE LIMITATIONS: Exhibits must remain within the confines of booth space(s).
10x10 space allotted for Pop-up Tent Exhibitors. Dimensions of exhibit spaces will be strictly
enforced! No exhibitor is permitted to erect signs or display products in such a manner as to
obstruct the view, cause injury or adversely affect the displays of other exhibitors or persons in
attendance. Use of inflatables must have prior written approval by the PIF. No bolts, screws,
hooks or nails are to be driven into or attached to any PIF or The Shops at Perry Crossing owned
structures or property. Exhibitors are forbidden to have any portions of their exhibit obstructing
any aisle, walkway or street. Advance approval must be granted in writing for the installation
and use of any apparatus operated by any gas, liquid or other such material. Do not apply decals
or other stick-on display materials to The Shops at Perry Crossing grounds or buildings.
Violators will be responsible for removal of any stick-on materials and charged for cleanup at the
rate of $25.00 per hour.
GENERAL INFORMATION: No booth may be sublet to any other party. No exhibits or
non-related materials bearing any form of advertisement other than those contracted for in the
space occupied can be displayed. PIF and The Shops at Perry Crossing reserve the right to
restrict exhibits to suitable methods of operation and display of materials. If you display or sell
any products or services that you have not listed on this contract, PIF and The Shops at
Perry Crossing reserve the right to restrict or suspend said sales at their discretion. If, for
any reason, an exhibit or its contents are deemed objectionable by PIF, the exhibit and exhibitor
may be removed at the discretion of the show management. Objectionable items may include
persons, conduct, noise level, printed material or any item of poor character which the
management considers objectionable to the festival’s wellbeing. Firearms, political material, or
religious materials cannot be sold or distributed at the Festival. In the event an eviction or
restriction is enforced, PIF will not be liable for refunding fees paid for exhibit rental.
Attendants, models and other employees must restrict their activities to booth space occupied by
the vendor. This includes the distribution of handouts, literature and any other promotional
materials to be used by the exhibitor for their sales and/or services.
Exhibitors wishing to insure their display materials or components thereof, including
merchandise, must do so at their own expense.
Waivers by PIF of any provision of this agreement or the show rules and regulations cannot be
considered as a waiver of any other provision of this agreement, show rules and regulations. The
voiding of any portion of this agreement does not void the entire agreement.
If it becomes necessary to employ or to utilize legal counsel for any reasons associated with the
vendor’s actions or exhibit, the exhibitor agrees to pay all attorneys’ fees and all court costs
associated with any such legal action. Any litigation that may arise out of this contract will be
filed and heard in Superior Court, Hendricks County, Indiana.
TRADEMARKS NOTICE: Certain trademarks and copyrights are the property of PIF and
cannot be reproduced in any manner on any merchandise, souvenir item or apparel by anyone
other than PIF or its licensees. Exclusive rights on the Festival titles and event logos are the sole
property of PIF. Any specific reference to the Festival is an infringement of copyright and/or
service or trademark rights and cannot legally be used without the express written permission of
PIF. By signing this agreement, exhibitor represents his/her company will not knowingly violate
any copyrighted trademark statutes with respect to items sold or displayed in vendor’s booth.
LICENSING FEES, TAXES AND LOCAL REGULATIONS: The exhibitor acknowledges
that said exhibitor is and agrees to be solely responsible and to hold Plainfield International
Festival, The Shops at Perry Crossing and affiliates, all Festival sponsors and the officers,
directors, and the employees thereof harmless and indemnified with respect to any locally or
nationally required licensing fees or taxes whether governmentally imposed or otherwise. Said
fees may include, but are not limited to, local merchant’s certificates, local transient merchant’s
certificates, state licensing requirements for sales tax or merchant’s certificates, music licensing
fees, county taxes and corporate trademark licensing fees or other like fees. Any and all
restrictions and/or levies enforced or imposed by the show facilities; the vendor must observe
host cities, counties, or states. PIF, its staff and participating co-sponsors assume no
responsibility for any levies imposed on any vendor. Exhibitors must conform to all rules and
regulations in effect at the show facilities as set forth by the cities and counties, including the fire
departments, police departments and/or the building and safety departments.
SECURITY: There will be security the day of the event. PIF and The Shops at Perry
Crossing are not responsible for watching vendors’ booths or for damaged, lost or stolen
merchandise.
LIABILITY: Neither Plainfield International Festival; their sponsors or agents; the facilities;
host cities, counties nor states are responsible for injury, loss or damage from any cause
whatsoever that may be suffered by a vendor, employee of the exhibitor or property belonging to
the exhibitor or vendor’s employee. The vendor, upon signing this contract, expressly releases
the foregoing named individuals and employees from all claims for such loss, cancellation,
damage, or injury.
Metropolis Lifestyle Center, LLC c/o The Shops at Perry Crossing, 2499 Perry Crossing Way,
Ste. 255, Plainfield, IN 46168; Metropolis Lifestyle Center, LLC, its parents, successors and
assigns; Jones Lang LaSalle Americas, Inc. c/o The Shops at Perry Crossing, 2499 Perry
Crossing Way, Ste. 255, Plainfield, IN 46168 and their affiliates and related parties, and their
respective officers, directors, members, partners, shareholders, employees and agents; Parkview
Financial REIT, LP, 11601 Wilshire Blvd, Suite 2100, Los Angeles, CA 90025; Plainfield
International Festival, Inc., 206 West Main Street, Plainfield, IN 46168.
Vendors wishing to interact with participants in physical activity or close contact including but
not limited to henna tattoos, dance/fitness classes will be required to have a participation waiver
at their booth that will be provided by PIF.
PIF assume no responsibility or liability for goods delivered to the grounds, or for materials left
on the grounds after closing hours.
FOOD TRUCKS: PIF will require a $100 deposit to reserve your spot at the Festival. Permit
and certificate of insurance for the event are required to be presented 48 hours prior to event
date.
VENDORS WHO ARE REQUIRED TO HAVE INSURANCE
INSURANCE: By signing this agreement, the exhibitor acknowledges that he/she has a valid
commercial general liability policy with an insurance company that is recognized by the state(s)
in which the event(s) occur(s). A certificate of insurance must be presented before start of event.
Insurance shall name as additional insureds the parties currently listed below and be written by
companies reasonably acceptable to Owner. All insurance required to be carried hereunder shall
be considered primary with respect to any similar insurance carried by Indemnitees.
Certificate of Insurance should read as follows:
a) Commercial General Liability (including contractual and products liability):
$1,000,000 per occurrence
$2,000,000 in the aggregate
$2,000,000 excess liability (umbrella)
b) Workers’ Compensation and Employer’s Liability:
a) Workers’ Compensation - Statutory Limits
b) Employer’s Liability - $500,000 each accident
$500,000 Disease - policy limit
$500,000 Disease - each employee
b) Automobile Liability (covering all owned, non-owned, leased and hired vehicles):
$1,000,000 per accident
NAMED INSURED:
Metropolis Lifestyle Center, LLC c/o The Shops at Perry Crossing, 2499 Perry Crossing Way,
Ste. 255, Plainfield, IN 46168; Metropolis Lifestyle Center, LLC, its parents, successors and
assigns; Jones Lang LaSalle Americas, Inc. c/o The Shops at Perry Crossing, 2499 Perry
Crossing Way, Ste. 255, Plainfield, IN 46168 and their affiliates and related parties, and their
respective officers, directors, members, partners, shareholders, employees and agents; Parkview
Financial REIT, LP, 11601 Wilshire Blvd, Suite 2100, Los Angeles, CA 90025; Plainfield
International Festival, Inc., 206 West Main Street, Plainfield, IN 46168.
PIF RESERVES THE RIGHT TO MAKE CHANGES TO THESE RULES: Any matters
not specifically covered are subject to decision by PIF. PIF reserves the right to make changes,
amendments, and additions to these rules as considered advisable for proper conduct of the
event(s), with the provision that all exhibitors will be advised of any such change.
Hendricks County International Festival
Exhibitor Guidelines
CANCELLATION: Exhibitor payments are non-refundable. Should Plainfield
International Festival (PIF) find it necessary to cancel; PIF agrees to refund all monies paid by
the exhibitor within 30 days of such cancellation.
EXHIBIT HOURS AND INFORMATION: Exhibitors are expected to remain open during the
hours of 11am to 3pm of the festival and manned at all times. Schedule of events indicating set
up, breakdown, and check-in times will be sent with confirmation of your booth space no later
than 30 days prior to the festival.
BOOTH SPACE LIMITATIONS: Exhibits must remain within the confines of booth space(s).
10x10 space allotted for Pop-up Tent Exhibitors. Dimensions of exhibit spaces will be strictly
enforced! No exhibitor is permitted to erect signs or display products in such a manner as to
obstruct the view, cause injury or adversely affect the displays of other exhibitors or persons in
attendance. Use of inflatables must have prior written approval by the PIF. No bolts, screws,
hooks or nails are to be driven into or attached to any PIF or The Shops at Perry Crossing owned
structures or property. Exhibitors are forbidden to have any portions of their exhibit obstructing
any aisle, walkway or street. Advance approval must be granted in writing for the installation
and use of any apparatus operated by any gas, liquid or other such material. Do not apply decals
or other stick-on display materials to The Shops at Perry Crossing grounds or buildings.
Violators will be responsible for removal of any stick-on materials and charged for cleanup at the
rate of $25.00 per hour.
GENERAL INFORMATION: No booth may be sublet to any other party. No exhibits or
non-related materials bearing any form of advertisement other than those contracted for in the
space occupied can be displayed. PIF and The Shops at Perry Crossing reserve the right to
restrict exhibits to suitable methods of operation and display of materials. If you display or sell
any products or services that you have not listed on this contract, PIF and The Shops at
Perry Crossing reserve the right to restrict or suspend said sales at their discretion. If, for
any reason, an exhibit or its contents are deemed objectionable by PIF, the exhibit and exhibitor
may be removed at the discretion of the show management. Objectionable items may include
persons, conduct, noise level, printed material or any item of poor character which the
management considers objectionable to the festival’s wellbeing. Firearms, political material, or
religious materials cannot be sold or distributed at the Festival. In the event an eviction or
restriction is enforced, PIF will not be liable for refunding fees paid for exhibit rental.
Attendants, models and other employees must restrict their activities to booth space occupied by
the vendor. This includes the distribution of handouts, literature and any other promotional
materials to be used by the exhibitor for their sales and/or services.
Exhibitors wishing to insure their display materials or components thereof, including
merchandise, must do so at their own expense.
Waivers by PIF of any provision of this agreement or the show rules and regulations cannot be
considered as a waiver of any other provision of this agreement, show rules and regulations. The
voiding of any portion of this agreement does not void the entire agreement.
If it becomes necessary to employ or to utilize legal counsel for any reasons associated with the
vendor’s actions or exhibit, the exhibitor agrees to pay all attorneys’ fees and all court costs
associated with any such legal action. Any litigation that may arise out of this contract will be
filed and heard in Superior Court, Hendricks County, Indiana.
TRADEMARKS NOTICE: Certain trademarks and copyrights are the property of PIF and
cannot be reproduced in any manner on any merchandise, souvenir item or apparel by anyone
other than PIF or its licensees. Exclusive rights on the Festival titles and event logos are the sole
property of PIF. Any specific reference to the Festival is an infringement of copyright and/or
service or trademark rights and cannot legally be used without the express written permission of
PIF. By signing this agreement, exhibitor represents his/her company will not knowingly violate
any copyrighted trademark statutes with respect to items sold or displayed in vendor’s booth.
LICENSING FEES, TAXES AND LOCAL REGULATIONS: The exhibitor acknowledges
that said exhibitor is and agrees to be solely responsible and to hold Plainfield International
Festival, The Shops at Perry Crossing and affiliates, all Festival sponsors and the officers,
directors, and the employees thereof harmless and indemnified with respect to any locally or
nationally required licensing fees or taxes whether governmentally imposed or otherwise. Said
fees may include, but are not limited to, local merchant’s certificates, local transient merchant’s
certificates, state licensing requirements for sales tax or merchant’s certificates, music licensing
fees, county taxes and corporate trademark licensing fees or other like fees. Any and all
restrictions and/or levies enforced or imposed by the show facilities; the vendor must observe
host cities, counties, or states. PIF, its staff and participating co-sponsors assume no
responsibility for any levies imposed on any vendor. Exhibitors must conform to all rules and
regulations in effect at the show facilities as set forth by the cities and counties, including the fire
departments, police departments and/or the building and safety departments.
SECURITY: There will be security the day of the event. PIF and The Shops at Perry
Crossing are not responsible for watching vendors’ booths or for damaged, lost or stolen
merchandise.
LIABILITY: Neither Plainfield International Festival; their sponsors or agents; the facilities;
host cities, counties nor states are responsible for injury, loss or damage from any cause
whatsoever that may be suffered by a vendor, employee of the exhibitor or property belonging to
the exhibitor or vendor’s employee. The vendor, upon signing this contract, expressly releases
the foregoing named individuals and employees from all claims for such loss, cancellation,
damage, or injury.
Metropolis Lifestyle Center, LLC c/o The Shops at Perry Crossing, 2499 Perry Crossing Way,
Ste. 255, Plainfield, IN 46168; Metropolis Lifestyle Center, LLC, its parents, successors and
assigns; Jones Lang LaSalle Americas, Inc. c/o The Shops at Perry Crossing, 2499 Perry
Crossing Way, Ste. 255, Plainfield, IN 46168 and their affiliates and related parties, and their
respective officers, directors, members, partners, shareholders, employees and agents; Parkview
Financial REIT, LP, 11601 Wilshire Blvd, Suite 2100, Los Angeles, CA 90025; Plainfield
International Festival, Inc., 206 West Main Street, Plainfield, IN 46168.
Vendors wishing to interact with participants in physical activity or close contact including but
not limited to henna tattoos, dance/fitness classes will be required to have a participation waiver
at their booth that will be provided by PIF.
PIF assume no responsibility or liability for goods delivered to the grounds, or for materials left
on the grounds after closing hours.
FOOD TRUCKS: PIF will require a $100 deposit to reserve your spot at the Festival. Permit
and certificate of insurance for the event are required to be presented 48 hours prior to event
date.
VENDORS WHO ARE REQUIRED TO HAVE INSURANCE
INSURANCE: By signing this agreement, the exhibitor acknowledges that he/she has a valid
commercial general liability policy with an insurance company that is recognized by the state(s)
in which the event(s) occur(s). A certificate of insurance must be presented before start of event.
Insurance shall name as additional insureds the parties currently listed below and be written by
companies reasonably acceptable to Owner. All insurance required to be carried hereunder shall
be considered primary with respect to any similar insurance carried by Indemnitees.
Certificate of Insurance should read as follows:
a) Commercial General Liability (including contractual and products liability):
$1,000,000 per occurrence
$2,000,000 in the aggregate
$2,000,000 excess liability (umbrella)
b) Workers’ Compensation and Employer’s Liability:
a) Workers’ Compensation - Statutory Limits
b) Employer’s Liability - $500,000 each accident
$500,000 Disease - policy limit
$500,000 Disease - each employee
b) Automobile Liability (covering all owned, non-owned, leased and hired vehicles):
$1,000,000 per accident
NAMED INSURED:
Metropolis Lifestyle Center, LLC c/o The Shops at Perry Crossing, 2499 Perry Crossing Way,
Ste. 255, Plainfield, IN 46168; Metropolis Lifestyle Center, LLC, its parents, successors and
assigns; Jones Lang LaSalle Americas, Inc. c/o The Shops at Perry Crossing, 2499 Perry
Crossing Way, Ste. 255, Plainfield, IN 46168 and their affiliates and related parties, and their
respective officers, directors, members, partners, shareholders, employees and agents; Parkview
Financial REIT, LP, 11601 Wilshire Blvd, Suite 2100, Los Angeles, CA 90025; Plainfield
International Festival, Inc., 206 West Main Street, Plainfield, IN 46168.
PIF RESERVES THE RIGHT TO MAKE CHANGES TO THESE RULES: Any matters
not specifically covered are subject to decision by PIF. PIF reserves the right to make changes,
amendments, and additions to these rules as considered advisable for proper conduct of the
event(s), with the provision that all exhibitors will be advised of any such change.